BOARD OF DIRECTORS MEETING—FEBRUARY 14, 2009

THE SOUTH DAKOTA PAINT HORSE CLUB BOARD OF DIRECTORS MEETING WAS CALLED TO ORDER BY PRESIDENT DENNY MEAD FEBRUARY 14, 2009 AT 10:10: AM IN THE VIRGINIAN AT MILLER. WELCOME BY DENNY.

ROLL CALL BY BEV, PRESENT WERE: DENNY, DIANE, BEV, BILL, LANCE, JUDY, IJ, AND RICHARD ABSENT WERE: REBECCA AND BRENDA.

MINUTES FROM LAST MEETING WERE ACCEPTED AS PRINTED IN NEWSLETTER.

DENNY HAD TREASURERS REPORT FROM REBECCA, SOME QUESTIONED COST OF CHECKS AND DEPOSIT SLIPS. HAVE NOT RECEIVED CONTRACT FROM SIOUX FALLS ARENA, JUDY TO CHECK ON THIS AND GET. DISCUSSION ON CONDITIONS THERE AND POSSIBILITY OF MOVING SHOW TO BROOKINGS IF THERE ISN'T AN IMPROVEMENT IN MAINTENANCE. DENNY STATED REPORT ACCEPTED AS PRESENTED.

OLD BUSINESS: DENNY WILL SEND THANK YOU TO PAINT HORSE JOURNAL FOR THE WRITE UP THEY DID ON FUTURITY SHOW.

YOUTH CLUB STILL AT STAND STILL, HAVE LIST OF NATIONAL MEMBERS FROM APHA.

HOOFPRINTS: HOW TO CHEAPEN COSTS, HAVE ESTIMATES FOR 12, 16, 20 PAGES. POSTAGE PERMIT IS $180 YEAR. CHEAPER TO MAIL FIRST CLASS DENNY MADE MOTION: LEAVE MAILING POLICY AS IS ONE MORE MAILING TO INCLUDE COMPLIMENTARY YOUTH NAMES FROM NATIONAL AND OTHER NAMES TO FILL BULK MAILING QUOTA AND THEREAFTER TO INVESTIGATE THE COST OF MAILIG NEWSLETTER BY REGULAR MAIL TO MEMBERS ONLY, SECONDED BY JUDY. CARRIED.

PUT IN PRESIDENTS LETTER NEXT ISSUE A SPECIAL INVITATION TO STATE YOUTH WHO ARE NATIONAL MEMBERS AND HOPEFULLY GETYOUTH CLUB GOING AGAIN.

TREASURERS UPDATE: ACCOUNT NOW AT WELLS FARGO, HAVE A DEBIT CARD. WEB SITE IS UP AND RUNNING, CHANGED TO SANTEL.

RICHARD HAS NOT CONTACTED POA OR BROOKINGS CONCERNING POSSIBILITY OF SHOW.

ZONE SHOW NUMBERS WERE DOWN SOME, THERE ARE FOUR SCHOLARSHIPS AVAILABLE; PROMOTE THIS IN PRESIDENTS LETTER SO SOUTH DAKOTA YOUTH ARE AWARE OF THIS.

NEW BUSINESS: COME UP WITH IDEAS TO INCREASE INCOME FROM SIOUX FALLS SHOW. DIANE SUGGESTED GIVING SDPHC FUNNY MONEY FOR AWARDS TO BE SPENT AT THE VENDORS SET UP AT FALL SHOW. ALL MONEY HAS TO BE SPENT DURING SHOW. ALL FUNNY MONEY TO BE TURNED IN TO SDPHC FOR REIMBURSEMENT BY END OF SHOW.

ANY DONATED ITEMS TO GO IN SILENT AUCTION AT SHOW IF HELD. TOTAL FOR 2008 END OF YEAR AWARDS WAS $500.

STALLION AUCTION IS DOWN, SLOW SELLING ONTHOSE REMAINING.

NATIONAL DIRECTOR/ALTERNATE NOMINATION HAS BEEN SENT, ELECT ONLY AN ALTERNATE THIS YEAR, DENNY'S NAME WAE SUBMITTED.

IJ STATED INSURANCE POLICY NEEDS TO BE TAKEN CARE OF PRIOR TO JUNE TRAIL RIDE.

MOTION TO ADJOURN BY BEV, SECONDED BY RICHARD. DENNY ADJOURNED THE MEETING AT 12:15: PM: 

BOARD OF DIRECTORS MEETING--NOVEMBER 1, 2008

PRESIDENT DENNY MEAD CALLED THE SOUTH DAKOTA PAINT HORSE CLUB BOARD OF DIRECTORS MEETING TO ORDER AT 10:25am IN CR0SSROADS AT HURON.

ROLL CALL BY BEV, ALL OFFICERS WERE PRESENT. DIRECTORS IN ATTENDANCE: RITA, BILL, JUDY, SUE, AND REBECCA.

ABSENT WERE BRENDA, BARB, AND JACKIE. ALSO ATTENDING WERE NATIONAL DIRECTOR RICHARD WALDNER, BONNIE FOSTER, JENNY MARTINEZ AND CASH.

SECRETARY REPORT IN NEWSLETTER, MOTION TO APPROVE BY REBECCA, SECONDED BY JUDY.CARRIED.

IJ GAVE TREASURY REPORT; HORSE COUNCIL HAS NEVER CASHED 2008 MEMBERSHIP CHECK. REFUNDS GIVEN FOR COLOR CLASS ERRORS AT SIOUX FALLS. APPROXIMATELY $2000. IN BILLS STILL TO BE PAID, PRESENT BALANCE IS $12,159.87.  TREASURY REPORT APPROVED AS READ, MOTION BY REBECCA, SECONDED BY JUDY. CARRIED.

OLD BUSINESS:

DENNY SENT THANK YOUS TO JUDGES FOR CANCELED JULY SHOWS, THE COST TO CANCEL WAS $2115.38 WILL TRY TO USE THESE JUDGES IN FUTURE. CONSIDER GETTING JUDGES WHO COULD DRIVE INORDER TO AVOID THE AIR FARES. RICHARD HAS LIST FROM APHA OF CANCELED SHOWS IN 2008.

RICHARD REPORTED APHA SHOW FEES WILL BE RAISED TO $5. PER HORSE PER JUDGE. REGISTRATION IS DOWN 20 %. 

DENNY REPORTED ON SIOUX FALLS SHOW, THE TRITHOLON AND YEARLING IN HAND TRAIL WELL RECEIVED. GAVE THANK YOU TO REBECCA FOR HANDLING THE SILENT AUCTION AND TO BONNIE FOR AWARDS SHE MADE. STALL FEES AND ENTRY FEES DOWN FROM 2007. IJ HAS BILL FROM SIOUX FALLS FOR ARENA AND STALLS. SUE MADE MOTION TO ACCEPT REPORT, SECONDED BY BILL.CARRIED.

JO SENT LETTER TO DRESSAGE PEOPLE BUT GOT NO REPLY. DIANE WILL TRY TO GET INFO FROM ANOTHER PARTY CONNECTED WITH DRESSAGE.

YOUTH CLUB DISCUSSED, NO ACTIVITY, NO REPORT SENT TO NATIONAL FOR TWO YEARS, THEY HAVE US ON THE INACTIVE FILE, WILL TABLE UNTIL RECEIVE LIST OF CURRENT APHA MEMBERS. JUDY MADE MOTION TO MOVE YOUTH CLUB FUNDS INTO AN INTEREST BEARING SAVINGS ACCOUNT, SECONDED BY REBECCA, CARRIED.

RICHARD REPORTED ZONE CLUB HAS FOUR SCHOLARSHIPS OUR YOUTH NEED TO BE APPLYING FOR. 

RITA HAS THANK YOUS FROM NOAHS PLACE FOR THE DONATION FROM TRAIL RIDE.

NEW BUSINESS:

SHOW SCHEDULE FOR 2009 AT SIOUX FALLS.CHANGE TO TWO DAYS, OMIT THE FRIDAY NITE, MOVING THOSE CLASSES TO SATURDAY, WILL BE SEPT 26 &27. REBECCA MADE MOTION TO DO S0, SECONDED BY IJ. CARRIED.

REBECCA MADE MOTION TO CHARGE $10. EXTRA PER STALL FOR THOSE ARRIVING EARLY, SECONDED BY BILL, CARRIED. JUDY WANTS HER ADDRESS ON SHOW SCHEDULE FOR STALLS.

DISCUSSED POSSIBILITY OF COMBINING WITH ANOTHER BREED FOR A SHOW IN 2010. QUARTER HORSE MOVING OUT OF HURON AND PUTTING FIVE DAY RUN IN BROOKINGS.

DENNY HAS BID FOR SIOUX FALLS SHOW FROM JUDY AND BONNIE, $900. SAME AS LAST YEAR. BEV MADE MOTION TO ACCEPT BID, SECONDED BY REBECCA, CARRIED. USE SAME HELP AS LAST YEAR.

DISCUSSION ON WRANGLER, BEV MADE MOTION TO DISCONTINUE OPTION TO ORDER WRANGLER WITH MEMBERSHIP, SECONDED BY JUDY.CARRIED.

WEB SITE RENEWAL IS DUE; SHARON DOES NOT WANT TO DO ANY MORE, REBECCA WILL D0. PASSWORD WILL LET ANYONE PUT THEIR INFO ON.

BILLS DUE:

WEB SITE, POSTAL PERMIT, LAST HOOFPRINTS, IJ (STAMPS & PHONE). JUDY MADE MOTION TO PAY, SECONDED BY DIANE. CARRIED.

ON TO BY LAWS AND CLUB RULE CHANGED: IJ MADE MOTION TO REMOVE: ALSO MUST BE A SDPHC MEMBER TO SHOW AT AN APHA APPROVED SD PAINT SHOW FROM END OF YEAR AWARDS. ARTICLE 1, SECONDED BY DENNY.CARRIED.

DIANE MADE MOTION: YEAR END AWARDS TO BE AWARDED ONLY WHEN THE SDPHC HAS TWO (2) OR MORE CLUB SPONSERED SHOWS HELD ON SEPARATE WEEK ENDS, SECONDED BY JUDY. CARRIED. WILL DO CIRCUIT AWARDS AT SIOUX FALLS SHOW.

JUDY SUGGESTED WE SEND A THANK YOU FOR WRITE UP IN PAINT HORSE JOURNAL ABOUT OUR SIOUX FALLS SHOW AND FUTURITIES.

RITA MADE MOTION TO CHANGE BAD CHECK CHARGE TO $40. EFFECTIVE IMMEDIATELY, SECONDED BY DIANE. CARRIED.

DIANE MADE MOTION TO CHANGE NUMBER OF ELECTED STATE DIRECTORS FROM 8 T0 6 WITH NO STIPULATION OF WHERE THEY RESIDE WITHIN THE STATE, SECONDED BY RITA. CARRIED

NO ACTION ON YEAR END AWARDS IN SPEED EVENTS AS SOME REQUIREMENTS DIFFER FROM APHA RULES.

BEV HAS BIDS FOR 2009 BANQUET AT CROSSROADS, NOVEMBER 21 OR OCTOBER 31. BILL MADE MOTION TO HAVE OCTOBER 31, SECONDED BY DIANE. CARRIED.

RITA HAS INFO ON 2009 TRAIL RIDE TO BE HELD ON JUNE 12-13-14 AT HAY CREEK RANCH, NEMO.

DISCUSSION ON NATIONAL DIRECTORS AND ALTERNATES, CONVENTION TO BE IN COLORADO SPRINGS IN 2009. NOMINEE NAMES TO BE

DECIDED AT JANUARY MEETING.

DIANE MADE MOTION TO ADJOURN, SECONDED BY BILL. DENNY ADJOURNED THE MEETING AT 2:OO: PM:

GENERAL MEMBERSHIP MEETING

THE SOUTH DAKOTA PAINT HORSE CLUB GENERAL MEMBERSHIP MEETING WAS CALLED TO ORDER BY PRESIDENT DENNY MEAD AT 2:45 PM: IN THE CROSSROADS, NOV 1,2008.

WELCOME GIVEN TO ALL FOR ATTENDING. SECRETARY AND TREASURY

REPORTS WERE ACCEPTED AS APPROVED.

DENNY GAVE REPORT ON CANCELED JULY SHOWS, COST $1215.38. REPORTED ON SIOUX FALLS SHOW, STALLS AND FEES WERE LESS, RESULTING IN A $2800. LOSS. SILENT AUCTION BROUGHT IN $378. WHICH HELPED DEFRAY COST OF CIRCUIT AWARDS. HAVE TO KEEP THE SIOUX FALLS SHOW GOING SO AS NOT TO LOSE OUR CHARTER. POSSIBLY TRY TO COMBINE WITH ANOTHER BREED FOR ADDITIONAL SHOW IN 2010.  2009 SHOW SCHEDULE IS SEPTEMBER 26&27. IN

SIOUX FALLS, WILL DELETE FRIDAY EVENING AND HOLD FIRST GO ROUNDS OF PLEASURE FUTURITIES SATURDAY.

MOTION TO ACCEPT BOARDS RECOMMENDATION ON THIS, SECONDED BY LANCE.CARRIED.

YOUTH CLUB IS PRESENTLY ON INACTIVE STATUS.

LANCE MADE MOTION TO ACCEPT BOARDS DECISION TO DROP WRANGLER, SECONDED BY LINDA. CARRIED.

REBECCA VOLUNTEERED TO TAKE OVER WEBSITE FROM SHARON, KATHY TO LOOK INTO TRANSFERRING DOMAIN TO HOMESTEAD.

BOARD MADE MOTION TO DELETE THE 2008 REQUIREMENT TO BE SDPHC MEMBER TO SHOW. LANCE MADE MOTION TO ACCEPT, SECONDED BY BONNIE. CARRIED.

YEAR END AWARDS WILL ONLY BE AWARDED WHEN THE SDPHC HAS TWO OR MORE CLUB SPONSERED SHOWS HELD ON SEPARATE WEEK ENDS, LANCE MADE MOTION TO ACCEPT, SECONDED BY LINDA.CARRIED.

CIRCUIT AWARDS WILL BE GIVEN AT FUTURITY SHOW.

CHARGE FOR BAD CHECK WILL GO TO $40. BONNIE MADE MOTION TO ACCEPT, SECONDED BY RICHARD; CARRIED.THIS NEEDS TO BE POSTED AT SHOWS.

CHANGE NUMBER OF DIRECTORS TO 6.MOTION BY HEIDI. SECONDED BY LANCE, ONE NO VOTE. CARRIED.

NO ACTION ON SPEED EVENT PROPOSAL.

TRAIL RIDE WILL BE JUNE 12-13-14 AT HAY CREEK RANCH, NEMO. SUE QUESTIONED HAVING AN ADDITIONAL TRAIL RIDE IN STATE. RICHARD STATED POSSIBLE LOCATION AT A SDSU OWN" PROPERTY (OAK LAKE) 25 MILES NE OF BROOKINGS.

2009 BANQUET TO BE AT CROSSROADS OCTOBER 31.

MEETING TURNED OVER TO DIANE NOMINATIONS. NOMINEE FOR

PRESIDENT IS DENNY MEAD, RITA MADE MOTION

NOMINATIONS CEASE, SECONDED BY LANCE.DENNY IS PRESIDENT

NOMINEE FOR VICE PRESIDENT IS DIANE PUGH, LANCE MADE MOTION NOMINATIONS CEASE SECONDED BY LINDA.

DIANE IS VICE PRESIDENT.

NOMINEE FOR SECRETARY IS BEV RINGLBAUER, LANCE MADE MOTION NOMINATIONS CEASE SECONDED BY LINDA. BEV IS SECRETARY.

NOMINEE FOR TREASURER IS REBECCA RINK, LANCE MADE MOTION MOMINATIONS CEASE SECONDED BY LINDA.REBECCA IS TREASURER.

NOMINEES FOR DIRECTORS ARE: IJ CAREY, BILL SCHLOSSER, LANCE MASON, AND SUE ADAMS. JUDY NOMINATED ERIS TANNER AND IJ NOMINATED RICHARD WALDNER. DIRECTORS FOR TWO YEARS ARE:IJ, BILL, AND RICHARD, FOR ONE YEAR WILL BE LANCE.

MOTION TO ADJOURN BY LANCE, SECONDED BY LINDA. DENNY ADJOURNED THE MEETING AT 3:35PM: